Asana is a work management platform where teams plan projects, assign tasks, and track progress against company goals. Lists, boards, timelines, and dashboards show the same work from different angles, so status is visible without extra reporting effort.
Asana organises work into tasks, projects, and portfolios, so a team can move from a single to-do to a company-wide plan in the same tool. Each task carries an owner, due date, custom fields, comments, and file attachments, and the same set of tasks can be viewed as a list, board, calendar, timeline, or Gantt chart. Teams usually begin by capturing requests through a form, then let rules handle the routine steps as work moves through stages. Because every project can be connected to a goal, progress against objectives is measured from the actual work rather than from a quarterly guess.
Asana is built for coordination rather than for a single team's to-do list. Marketing, operations, and product groups can each keep their own projects while portfolios roll the results up for leadership, and dependencies make it obvious when one team's delay will affect another's deadline. Workload and capacity views show who is over-committed before a plan is agreed. Rules and workflow bundles apply a process to many projects at once, which helps when a company wants consistent intake and approval steps. Integrations link the platform to chat, calendar, file storage, and development tools, and administrators manage permissions and audit logs centrally. Where the work depends on machines as well as people, teams often add unattended device access through something like TeamViewer Host.
Asana helps most when plans change and nobody wants to rebuild a spreadsheet each time. Moving a task updates every view at once, so the timeline reflects the new date, the board shows the new stage, and the goal percentage changes without anyone editing a second file. Rules absorb the repetitive coordination, such as assigning a reviewer, setting a due date, or commenting when a task enters a stage. Because tasks, comments, and files live together, the history of a decision stays with the work instead of being reconstructed from chat logs. Portfolios and workload views let managers spot overloaded people and late projects early enough to act, and the platform scales from a small team's shared list to a structured programme.
Key capabilities and highlights.
Asana structures work at three levels: tasks with owners and dates, projects that group related tasks, and portfolios that report on many projects at once. That hierarchy suits both a small team list and a multi-team programme.
In Asana, the same tasks can be read as a list, kanban board, calendar, timeline, or Gantt chart, and changes appear in every view immediately. People pick the format that suits their role without duplicating data.
Objectives can be linked to the projects and tasks that contribute to them, so completion percentages move as work is finished. Leaders see whether a goal is at risk from the work itself rather than from a manual status update.
Asana rules trigger actions when conditions are met: route a task to a reviewer, set a due date, add a follower, or post a message into a chat channel. Bundles apply the same process across many projects, which keeps standards consistent.
Requests arrive through forms that ask for the fields a team actually needs, such as priority, budget, or region, and each submission becomes a tracked task. Asana can then assign it automatically, so intake stops depending on someone reading a message.
Asana workload views sum effort per person across projects so overload is visible before commitments are made, and capacity planning supports longer staffing decisions. Time tracking adds actual hours, which improves estimates on the next project.
Asana connectors bring in updates from chat, email, calendar, file storage, and development tools, so work does not have to be copied between systems. An open API supports custom automations for teams with specific needs.
Administrators manage members, permissions, and team settings from a central console, with single sign-on and automated provisioning available for larger organisations. Audit APIs and granular access controls help teams meet the record-keeping requirements of regulated industries without adding separate tools.
Browse historical releases and previous builds.
Common questions about Asana.
It is used to plan and track work: project delivery, campaign planning, onboarding, hiring, product launches, and recurring operational processes. Tasks, owners, deadlines, and files live in one place instead of across messages and spreadsheets.
No. Each project can be viewed as a list, board, calendar, timeline, or Gantt chart, and people switch between them freely. Changes made in one view are reflected in all the others straight away.
Projects and tasks can be linked to goals, so the completion percentage of an objective updates as the underlying work progresses. Portfolios group related projects for leadership reporting.
Yes. Forms standardise incoming requests and can route them automatically to the right project, while rules handle notifications and approvals. Everyone sees the same queue instead of relying on forwarded email.
Rules can be written for common situations, such as moving a task when a field changes or alerting a reviewer when work is ready. Workflow bundles apply the same set of rules to multiple projects, and AI features can help draft summaries and status updates.
Administrators manage teams, permissions, and settings from a central console, and larger organisations can require single sign-on. Guest access lets external collaborators work on specific projects without seeing everything else.
Asana is a work management platform where teams plan projects, assign tasks, and track progress against company goals. Lists, boards, timelines, and dashboards show the same work from different angles, so status is visible without extra reporting effort.
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